PDA Time Sheets Application Development

Global Fire and Security Ltd required a more accurate and efficient method for processing engineer timesheets. The existing system relied on manual input via Excel spreadsheets or paper forms, which was both time-consuming and error-prone. Inaccuracies in time tracking led to complications in payroll, and engineers often had difficulty recording precise job times and statuses. A digital, automated solution was needed to streamline the process and ensure reliable data collection directly from engineers’ PDAs.

Varciti developed a custom SharePoint-integrated application that automates the extraction and presentation of time data collected from engineers’ PDAs. The new system is user-friendly, cloud-based, and includes tools for both engineers and Field Line Managers (FLMs) to review and export timesheet data.

Key Features of the Solution:

• Automated Data Extraction:
  Data from the engineers’ PDAs, captured via the CASH system, is automatically exported to a central SharePoint database, eliminating the need for manual entry.
   
• Engineer Dashboard:
  Engineers can access a secure online portal to view their time records, including:
  • Daily and weekly timesheets
  • Job site details and call numbers
  • Time booked on/off, job duration, travel time
  • Status indicators for sickness, holiday, or callouts
     
• FLM Export Tools:
  The system includes tools for Field Line Managers to:
  • Export individual or bulk regional timesheets
  • Review trends or discrepancies in engineer reporting
  • Use data to assist with accurate payroll and performance monitoring
     
• Excel Export Functionality:
  Engineers can generate Excel timesheets directly from the app to submit to their FLMs, maintaining flexibility while improving accuracy.
   
• Cloud Accessibility:
  The solution is fully cloud-based and responsive, allowing access from desktops, tablets, or mobile devices anywhere.

The application has significantly improved operational efficiency for Global Fire and Security Ltd, enabling faster, more accurate payroll processing and a clearer picture of engineering workforce activity. Engineers benefit from an intuitive and accessible timesheet interface, while managers gain deeper insight and control over time reporting across regions. The result is a modern, scalable system that saves time, reduces errors, and improves accountability at all levels of the business.